Planning around your event

Let’s get logistical. After you’ve booked your event, we’ll help you make arrangements to get here, get around, and explore what our corner of Kansas has to offer.
Five women are gathered around a table in a conference room for a meeting. Laptops, notebooks, and phones are open as they meet with Jayhawk Hospitality event planners
The KU digital billboard at Kansas City International Airport features a bronze statue of the letters "K" and "U" with a 1920 Jayhawk perched on top and additional words that proclaim the “KU’s global community is 400,000+ strong,” along with additional copy that reads, “Jayhawks are senators. Nobel laureates. Olympians. CEOs, astronauts, and more.” The ad also includes the KU logo, KU.edu, and graphic elements of the Towering Toward the Blue brand campaign.

Airport transportation and travel

Jayhawk Hospitality can coordinate your group’s ground transportation to and from Kansas City International Airport. Our conference management team works with numerous reputable transportation companies that are ready to provide shuttle services. This service is only available for groups booked through Jayhawk Hospitality.

Hotel partnerships and campus lodging

Planning to stay overnight? We’ve partnered with local hotels to provide special rates for guests booking an event at KU. And when class is not in session and space is available, we offer on-campus lodging in KU Housing facilities.

Contact us for hotel rates and lodging availability.

Campus parking

There is ample parking on the KU campus. When you book your meeting, conference, or event through Jayhawk Hospitality, our team will discuss your parking needs and work with you to determine practical and convenient options.

Students walk along Jayhawk Boulevard at sunrise on KU's Lawrence campus.

If you require a reasonable accommodation in order to participate in an event, please email conferences@ku.edu or call 785-864-0175 at least three weeks before the first day of the event. Some events may require notice earlier than three weeks and require you contact a specific person. If so, that information will be provided in the event-specific materials.

Lawrence transit

Lawrence bus services are free and run throughout the city and campus. A bus is generally available at all campus bus stops every five to 10 minutes, and at city bus stops every 30 minutes. Download the My Bus Lawrence mobile app for routes and real-time tracking.

Transit resources

A group of students cross a street in downtown Lawrence on Massachusetts Street.

Exploring Lawrence — and beyond

KU’s hometown offers excursions worth an extended itinerary. If you’re looking for local flavor, we have ideas.

About Lawrence

Schedule your event consultation or reach out for information.

If you’re ready to book your event, schedule your one-on-one consultation with our team. If you have questions, request more information and we’ll get in touch.
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